Duties and Powers of the Executive Board

President

● Oversees all activities of the organization.
● Inform all Board members of the happenings of the organization and their
Responsibilities.
● Be responsible for organizing PDSA mock interviews.
● Organizes monthly journal club meetings to discuss with members on current events in dentistry. 
● Coordinates non-clinical workshops.
● Maintain relations with other UCF RSOs.
● Plans and schedules dental school trips and admissions board visits to UCF.
● Primary individual representing PDSA to professors, UCF personnel, and outside
organizations.
● Coordinates meetings and workshops to ensure the smooth operation of the organization.
● Obtains appropriate facilities for organization activities (Ex. Room Reservations).
● Prepares and files any report required.
● Represent the organization at official functions.
● Maintains contact with organization advisor.
● Maintains contact with organization alumni.
● Remains fair and impartial during the organization's decision-making processes.
● Oversees all committees and their respective directors.
 

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Vice President

● Assist the President and preside at Association meetings in the absence or incapacity of
the President.
● Works closely with the President in order to ensure the smooth operation of the organization.
● Responsible for assisting members in finding shadowing opportunities with local dentists
through the PDSA shadowing program.
● Coordinates non-clinical workshops.
● Responsible for contacting speakers for the general meetings.
● Inform members on the application and testing process by hosting workshops.
● Represent the organization at official functions.
● Oversees all committees and their respective directors.
● Regularly update the president on their position.
 

Treasurer

● Act as the official administrator of the funds and accounts of the Association.
● Regularly update the President, and executive board about the financial standings of the organization. 
● Required to keep all bookkeeping for PDSA finances.
● Responsible for planning fundraising projects for the organization.
● Pays organization bills.
● Orders all organization T-shirts, Executive Board polos, and merchandise.
● Collects organization dues and keeps an accurate list.
● Prepares all budget requests for funds. 
● Assists the Volunteer Coordinator in acquiring funding through senate bills and fundraisers for the annual service trip. 
● Plans and manages the annual banquet. 
● Responsible for creating and overseeing the Banquet committee. 
● Oversees all committees and their respective directors.
● Regularly update the president on their position.

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Dental Education Coordinator

● Responsible for all Clinical Workshops that prepare members for shadowing, clinical volunteering, and dental school.
● Plan Clinical Workshops at the beginning of each semester and notify sponsors.
● Notify Media relations of the dates for workshops to allow time for promoting the events.
● Oversees all committees and their respective directors.
● Regularly update the president on their position.
 

Volunteer Coordinator

● Organize volunteering events for the Association; both on and off campus.
● Connect members with long term volunteering opportunities. 
● Primary individual responsible for all volunteering events making sure they run smoothly.
● Responsible for preparing and engaging members at the volunteering opportunities.
● Responsible for obtaining funding and organizing the annual service trip.
● Primary overseer of the service trip committee
● Plan and host meetings for the members attending the service trip to create a better team bond.
● Keep records of members who have volunteered at specific events throughout the year.
● Ensures all members have the appropriate attire and the official club logo on their scrubs.
● Oversees all committees and their respective directors.
● Regularly update the president on their position.
 

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Secretary

● Keep track of all member points, and members who have achieved active honorary membership.
● Plan social activities and events throughout the year.
● Plan and run the annual Field day in the spring.
● Responsible for PDSA email communication unless specifically directed to another
Board member.
● Creates and distributes the PDSA post for each meeting of the organization.
● Prepares the organization's calendar of events.
● Ensures all members are well informed of all upcoming events through the official PDSA weekly email.
● Maintains the official PDSA Discord.
● Maintains all records and files that are essential for smooth operations within the club.
● Oversees all committees and their respective directors.
● Regularly update the president on their position.
 

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Media Relations

● Responsible for recruitment, public affairs, advertising, flyers, graphic designs, and creating a positive image for PDSA.
● Primary contact for designing and ordering promotional items.
● Presents and requests funds for promotional items to the UCF Student Government.
● In charge of setting up tabling events in order to help promote our organization.
● Responsible for maintaining the PDSA website, Instagram, and TikTok updating
constantly and accepting responsibilities of web page maintenance.
● Keep a record of the club’s accomplishments and activities for the year through pictures
● Oversees all committees and their respective directors.
● Regularly update the president on their position.